Payroll Coordinator

Salary:50K - 55K
Matt Skalski
Contact Matt


Job Description


Exciting opportunity available for a Payroll Coordinator. This person would be responsible for all payroll related functions to include processing payroll, taxation forms and benefits, maintaining employee data, and monitoring and overseeing a company’s payroll process.  This position is on-site; no possibility of being a hybrid and/or remove.

No sponsorship available.





  • All aspects of processing the weekly salaried and hourly payroll using Ulti Pro Software, including generating payroll cycles, processing of timesheets, downloading and proofing punches from Kronos Time and Attendance system, manual vacation pay entries, and deduction processing
  • Entering new employee data, terminations, and other changes to current employee data to maintain payroll records
  • Sending and funding weekly 401k file
  • Assist in implementation of new sites and employees during times of acquisitions
  • Assist with implementation of new HR software products
  • Processing supplemental payroll cycles, i.e., separate bonus and vacation cycles
  • Verifying federal and state tax payments made against quarterly reports for accuracy
  • Preparing employment verification requests
  • File and maintain electronic personnel files
  • State new hire reporting
  • Preparing Query reports as requested
  • Preparing reports and payments weekly and monthly for union dues and other disbursements
  • Researching and answering employee payroll related inquiries and inquiries from field payroll clerks
  • Assist with year-end processing, including reconciling W-2 totals with year-end reports and 1095 form creation



Job Requirements


  • Excellent organizational, analytical, and PC skills
  • Knowledge of payroll regulations and compliance issues
  • Knowledge of  Microsoft Office applications
  • Knowledge of multi-state tax laws and regulations
  • Knowledge of Kronos or Ultimate Software payroll systems a plus
  • High School Diploma with 3 – 5 years payroll processing experience, preferably in multi-location corporate environment